Equipment and Building Services (EBS) is seeking an experienced individual to join the executive team in the role of Fleet Administrator in the Fleet Management Division. The department was recognized this year in the 100 Best Fleets in the Americas™ (#49) and is committed to continuous improvement. This position will play a key role in the strategic, financial, and asset management oversight of a diverse municipal fleet of over 5,300 units. A leader with a proven track record of delivering efficient and effective fleet operations is desired.
The department currently has and is committed to maintaining certified management systems for environmental management, occupational health and safety programs, and quality management. Experience with similar programs is desirable.
Fleet Management provides full vehicle lifecycle management including specification development, procurement, maintenance, repair, and end of service life disposal. The division also manages an internal motor pool program, coordinates the third-party rental of equipment on behalf of customer departments. The position will be responsible for and/or heavily involved in the development of fleet replacement modeling, fleet rates, fleet utilization studies, fleet replacement criteria analysis, etc.
Review budget allocation, employee assignments, objectives, and performance of subordinate managers and supervisors
Coordinate programs and resource allocations within the department and with executives in other departments as necessary
Evaluate and analyze monthly management reports to make budgetary recommendations and to make strategic recommendations
Review and approve personnel actions including hiring, training, performance evaluations and other personnel actions to ensure productivity and quality standards are maintained
Manage and coordinate special research requests and coordinate responses to the City Manager or City Council with accurate and timely results
Champion quality management initiatives to enhance productivity through improved work procedures and practices, improved communication and accountability
Represent the City at local, state and national organizations and at professional activities to maintain the image of the City and to create public support for departmental programs
Manage / participate in wide-ranging projects such as updates to fleet utilization and replacement policies, and cost of service/privatization analyses
The ideal candidate will be:
A visionary, thoughtful, and decisive leader with solid management skills and demonstrated experience motivating and developing others to deliver efficient, effective, and responsive service
Politically astute with the ability to build productive relationships with customer departments, vendors, and other strategic partners
An effective communicator, both verbally and in writing
Certified/accredited as a fleet administrator/professional by an industry-recognized entity
Capable of managing staff and providing leadership to provide a clear understanding of the division’s core goals through regular and consistent communication
Thorough knowledge of business principles, practices and techniques used in department management including but not limited to procurement and contract administration
Demonstrated ability to work collaboratively with diverse stakeholders in accomplishing goals by balancing competing priorities and demands in a fast-paced work environment
Demonstrated ability to accept ambiguity and contradiction as a natural part of the working environment
Consistent track record of integrity and honesty in professional and personal matters
Strong ability to analyze and project financial and other data
Public presentation and speaking skills
Demonstrated ability to guide the professional development of staff
Completion of a bachelor’s degree from an accredited college or university with a focus in Public Administration, Business Administration, Management, Mechanical Engineering, or a closely related field
At least eight years of broad and progressively responsible experience in the management of municipal fleets
At least three years of in-depth experience using fleet asset management software systems
The successful candidate will have demonstrated experience developing solid business cases to support recommendations for innovative solutions. He/she will routinely employ critical thinking skills to review, investigate, and recommend solutions to issues.
Any combination of education and experience that would likely provide the required knowledge skills and abilities will be considered and may be qualifying.
Salary DOQ + benefits
Pay Grade Salary Range: $72,046 - $140,808
Anticipated pay range for this position is $72,046 – $106,427
Interested qualified candidates must submit an application online via NeoGov at:
* Applications must be complete, including previous salary history and (3) required references. A resume and letter of interest are recommended. All documents must be attached at the time of submission for consideration. A resume should be submitted as supplemental documentation only and will not be considered as a primary application for the position. Incomplete applications will not be considered. Application must be submitted by the deadline noted on the NeoGov application submission site.
Note: Under the Texas Public Information Act, information from your resume may be subject to public disclosure.