The City Clerk's Office Torrance is looking for a team member that is adaptable to shifting priorities; thrives in a fast paced environment; has excellent customer service skills; and is able to develop a cohesive team.
The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The City Clerk's Office serves as the liaison between the public and City Council and provides related municipal services which may include compiling and maintaining original City records, conducting elections, City Council Agenda preparation, minutes, Municipal Code and Charter maintenance and distribution and commission/committee recruitment and related activities.
Under direction, the Deputy City Clerk II plans, organizes and manages the Legislative and Elections Management section of the City Clerk's Office. This individual manages and supervises the professional work of 2 staff personnel, including coaching staff for improvement and development, training, assigning, reviewing and evaluating work performance.
The Deputy City Clerk II coordinates and supervises the agenda review process including review of the agenda and agenda reports for compliance with internal procedures, local policies and state law; writes procedural manuals, trains employees and the public on access to public information and holds workshops for candidates, committee members, commissioners and employees; and performs research, data gathering and analysis for written reports and performs specialized research of Council legislative history.
The Deputy City Clerk II also assists the City Clerk in the preparation and execution of municipal elections and codification of the City's Municipal Code.
Education and Experience: Any combination of education and experience that provides the knowledge and skills required is qualifying. A typical way to obtain the knowledge and skills would be:
Graduation from a college or university with a Bachelor's degree in Public Administration, Business Administration, or a related field; and three years of increasingly responsible experience in a City Clerk's Office or in a similar government setting which included coordinating a comprehensive records management program involving the maintenance, retention and disposition of a wide variety of records; or an equivalent combination of related education and experience may be substituted.
One year of experience in a supervisory or lead capacity is preferred.
License and/or Certifications Possession of a valid Class C California Driver's License and a safe driving record.
A valid Notary Public License must be obtained prior to the completion of the probationary period and maintained thereafter.
Designation as a Certified Municipal Clerk (CMC) and/or Certified Records Manager (CRM) is highly desirable.
Ideal Candidate In addition to the minimum qualifications, the most successful candidate will possess:
A high degree of sensitivity to the public and constituencies;
Strong interpersonal skills to interact with all levels of City government;
Think strategically, anticipate problems, and bring innovative solutions;
Proactive and effective communicator, both orally and in writing;
Strong leadership skills;
Ability to multi-task and prioritize;
Excellent organizational and research skills with the ability to follow through;
A proven track record of delivering high-quality, error-free products with tight deadlines;
Experience with Microsoft Suite and electronic file management;
Experience with the processing, distribution, publication, and posting of public notices;
Knowledge of the Ralph M. Brown and Maddy Act;
Experience with elections administration;
Knowledgeable in invoice processing procedures; and
Demonstrate skill in working with a wide range of people with tact, diplomacy, ethics, and integrity.
HOW TO APPLY
Interested candidates must submit an online application and supplemental questionnaire at www.TorranceCA.Gov/Jobs. The application filing period opens Tuesday, July 24, 2018 and closes Tuesday, August 07, 2018 at 5:30 P.M.
Applicants with disabilities who require special testing arrangements must contact Human Resources. If you have a disability for which you require an accommodation, please contact us at (310) 618-2915 no later than five (5) business days before the test date.
As a condition of employment, candidates must pass a background check and a pre-employment medical examination.
The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.
About City of Torrance
The City of Torrance, located in Los Angeles County’s South Bay, borders on the Pacific Ocean and beach communities to the west and the Palos Verdes Peninsula to the south. Ideally situated near the 405
(San Diego) freeway and twenty minutes from the Los Angeles International Airport, Torrance occupies 21 square miles, including a ¾ mile stretch of beach and the Madrona Marsh, a fresh water habitat. Torrance is within a 45 minute drive of many of Southern California’s major attractions.
Incorporated in 1921 and chartered in 1947, Torrance has a population of 147,405 and is the 8th largest city within Los Angeles County California.
The City of Torrance is governed by the Mayor-Council-City Manager form of government with an elected Mayor and six Council Members who appoint a City Manager, and a City Attorney. City Clerk and City Treasurer are also elected. The Executive team works under the direction of the City Manager based on merit principles. Torrance is a full service city with an annual budget of approximately $200 million and a staff of over 1300 organized in 13 departments.
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