Applications Accepted through the City of Savannah Website ONLY. www.savannahga.gov or Apply directly at Deputy Clerk of Council
The purpose of this class within the organization is to conduct administration operations and maintain the official records of the City of Savannah and act as Clerk of Council in the absence of the Clerk of Council.
Essential Job Functions
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.
Supervises staff to include, including: ordering ballots, applications and other election supplies; processing absentee ballot applications; programming computers for election use
Create electronic agenda file for Council & public; copy & distribute agenda items prepare paper agenda file for Mayor & public; prepare the chamber for Mayor & Council meetings; post agenda items & calendar items electronically on website.
Answer telephone forward calls to officials & staff assist Mayor & Manager's office in absence of Executive Assistants; provide information to public elected officials & other government employees; attend agenda setting & voting meetings.
Research for other government departments and agencies; maintain master files receive and respond to open records requests.
Prepare payroll time sheets for department & enter into electronic payroll system; establish and maintain files on all contracts deeds & other governmental obligations; notarize official documents.
Prepare to begin BAC application process gather information from directors/chairpersons reference board members; create & enter application electronically on website for public type letters create electronic file for Mayor & Council for interviews.
Process authorizations for payments travel request reimbursements training requests accommodations for Council ; monitor & assist with budget; purchase card liaison process invoices electronically process office supplies orders; vendor master file.
Index minute books; maintain government monthly calendar; add minutes & other data electronically on website; maintain electronic records program by scanning minutes & various documents.
Assume responsibility of the Clerk of Council in his/her absence in the office and Mayor and Council agenda setting and voting meetings.
Receive process forward and/or reply to incoming/outgoing office mail; review edit compose and/or type correspondence letters lists forms and any other documents.
Performs related work as assigned.
Knowledge of city codes, policies, and procedures.
Knowledge of parliamentary procedure.
Knowledge of state and federal laws governing municipal operations.
Knowledge of state and federal laws governing the elections process.
Skill in operating such office equipment as a computer, calculator, typewriter, copier, and facsimile machine.
Skill in operating election equipment, such as a voting booth and vote tabulating machine.
Skill in report preparation and records maintenance.
Skill in election administration.
Skill in public and interpersonal relations.
Skill in oral and written communication
Bachelor's Degree with three years of experience in services provided by the Clerk of Council office in a senior clerical office records administration or administrative role to include two years in legal assistance or transcription; or any equivalent combination of education, training, and experience. Possession of or ability to obtain Certified Municipal Clerk (CMC) certification
Internal Number: 2019-DCoC
About City of Savannah
A Modern Innovation
Behind Savannah’s historic facade are vibrant, forward-thinking residents, a progressive government, and an innovative business community. Underneath those cobble-stoned streets lie 38 miles of fiber optic cable. Those jaw-dropping container ships that lumber past our picture post card waterfront? They’re headed to the fastest growing and fourth busiest port in the nation.
Savannah’s got a history of technological innovation - we built the first cotton gin, and the first steamship that crossed the ocean - so we’ve got it in our veins. We’re headquarters to a host of technology-related business, everything from giant Gulfstream Aerospace to smaller graphic design and software development pioneers.
We’ve become a magnet for creative talent, and why not? Art galleries are everywhere. One of the world’s most respected design schools - the Savannah College of Art and Design - calls us home. The Savannah Music Festival has grown into one of the largest and most diverse music festivals on the East Coast. The Times of London placed it on its list of “The best events around the world in 2009” - the only event in the United States to make the cut.
Artists, music...ians and writers have long been a fan of our jewel box squares and seductive coastline, serving as the muse for many accomplished creative practitioners. Johnny Mercer, of “Moon River” fame, was a native and is buried at Bonaventure Cemetery surrounded by his lyrics engraved in stone. Writers Conrad Aiken and Flannery O’Conner both hailed from here. Fascinating artists discover the Savannah muse each year.
The Most Beautiful City
Savannah’s charm is something out of a fairytale - it’s the most beautiful city in the nation. We’re not just saying that - we’ve actually earned the bragging rights on this one. USA Weekend Magazine declared Savannah one of the “top 10 Most Beautiful Places in America.” The New York Times named us one of the “World’s Top Ten Trendy Travel Hot Spots.” Conde Nast Traveler picked us as a “Top 10 U.S City to Visit.” Southern Living placed us as second on its “Best Southern City” list. And Outlook Magazine called us one of the “Top 25 Places to Live and Work.”
When you’re in Savannah, you know it. The City’s character has ripened over time by looking to our heritage - honoring and loving it - then driving change to realize dreams. Our gnarled, twisting trees - some hundreds of years old - have witnessed this change, but remain firmly rooted in our community’s history. If they could talk, these trees would spin remarkable tales of Savannah’s past. But they would tell even better stories about what lies ahead.
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