The Assistant Dean of Administration provides high-level administrative support to the College of Architecture, Design, and the Arts. Responsible for HR, Finance and the development and implementation of administrative policies across all units of the college and direction of day-to-day operations in the areas of human resources management, faculty affairs, and resource allocation and management.
• Provide oversight and management of college-wide finance and business operations by formulating fiscal policies, developing procedures and systems for budget development, and expenditure control; advising and working with the units to establish and implement policies and procedures. Coordinate annual budget planning process. Consolidate information into reports for the Dean and others to demonstrate fiscal results, and for planning and projections. Responsible for internal controls and compliance. Oversees grants and contact administration in accordance with federal, state, and University requirements.
• Serve as chief human resources officer. Develop and implement recruitment, employment, and retention efforts for faculty and staff. Serve as grievance coordinator and hearing officer on behalf of the dean. Negotiate offers of employment, contracts, and payments for services. Serve as the Academic Search Coordinator and support staff hiring coordinator. Provide oversight and management of college-wide human resource operations by administering activities for recruiting and hiring faculty and staff.
• Coordinate Faculty Affairs for the college, including but not limited to: promotion and tenure, leaves, award and recognition programs, annual faculty reviews, and five-year mandated school directors’ reviews.
• Develop cross-functional plans and projections incorporating budgets, enrollments, credit hour production, personnel shifts, new programs, capital and infrastructure support, and external mandates.
• Serve on college and campus committees.
• Plan, assign and review work of staff to ensure that group objectives are met. Hire, train, develop and manage staff to ensure that a qualified staff exists to meet college needs.
• Perform other related duties and participate in special projects as assigned.
Master's Degree in Business, Accounting, Finance, Human Resources, Public Administration or closely related field required.
Minimum of five years of closely related experience in a university management position or equivalent.
Knowledge of cross-functional areas within administration within the university setting.
Knowledge of higher education administration in human resources practices, finance and business practices, and faculty affairs or equivalent.
Must have the ability to translate strategy to action and communicate at all levels of the organization. Must have a proven track record of establishing systems for college-wide implementation.
Must be able to exercise independent judgment and handle highly diversified and cross-functional responsibilities over the noted areas.
Must have a high level of discretion and integrity. Must be able to work on multiple projects simultaneously, prioritize group objectives and goals, and meet deadlines.
The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The College of Architecture, Design and the Arts (CADA) at UIC is committed not only to studying the world but to making it – making music, making art, making structure and design, and making everything we work on (from the scholarly texts we write to the plays we perform) say what we think they need to say, and look and sound the way we think they should.Our faculty in all four schools are distinguished in their fields – both as practitioners and as teachers. And as a boutique program in a large research university, we offer our students the chance to benefit both from highly individualized instruction in their own areas and from all the possibilities made available in dozens of others. Our work is internationally known and our alumni are themselves working all around the country and the world. But we begin where we are – with all the excitement and the challenges the city of Chicago offers. In almost everything we do, the city is our collaborator, providing both provocation and inspiration.
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