The City of Seattle is seeking a decisive, collaborative leader for the position of Deputy Director in the Office of the City Clerk, a division of the Legislative Department. This is a Civil Service exempt, regular position that serves at the discretion of the City Clerk. The City Clerk is a Charter position responsible for the leadership and management of a multi-disciplined public office and the administrative and operational functions of the Legislative Department.
The Office of the City Clerk (OCC) serves as a public information hub for legislative processes, legislation research, and vital agency information and records. The mission of the OCC is to foster civic education, participation, and openness in Seattle city government through effective facilitation of the legislative process and transparent, accountable stewardship of public information and official records. The OCC aims to provide consistent high-level services which promote and strengthen a world-class government, building on the interdisciplinary strengths of the public office and the City.
The Deputy Director will play an important role in leading some of the multi-disciplined programs within the Office of the City Clerk, which include Legislative Process Management, Legislative Operations and Administrative Services, Information Services, City Archives, City Records Management, City Boards & Commissions, Legislative Department (LEG) Public Disclosure, and LEG Information Technology. The Deputy Director will manage and provide leadership and direction over vital legislative, operational, and administrative services under the direction of the City Clerk and on behalf of the Legislative Department, including but not limited to budget administration, facility programming, public meeting and event coordination; City Council office transition and orientation; emergency preparedness and continuity of operations plan; administrative and technical expertise for four Legislative divisions and nine City Council offices.
Provide oversight of the City’s legal and legislative standards and supervision of the Deputy City Clerks and Legislative Operations and Administrative Services team.
Provide leadership, direction, and guidance to staff; conduct performance reviews; provide input on hiring and disciplinary decisions.
Identify training needs; develop or direct writing of segments of department policies, legislative procedures, standards, and training resources.
Provide general oversight of the legislative record, lifecycle management, and accessibility of all legislative records.
Assess current protocols in the management of legislative and other official records; prepare and implement recommendations and streamlined processes.
Represent the City Clerk and Legislative Department by serving on designated city steering committees and interdepartmental program development teams.
Communicate with department directors and managers to coordinate implementation of enterprise system solutions, implementation of plans, policies, procedures, and standards.
Assist City departments, elected officials, local, state and Federal agencies, and the public with the research of local laws, regulations, City policies and rules.
Respond to complex public inquiries and/or complaints that cannot be resolved at lower position levels.
Under broad general direction of the City Clerk, prepare the annual division and operational department budgets; monitor expenditures and updates throughout the year, ensuring budget allocations are properly utilized; identify and streamline processes, general improvement areas, and further recommendations and implementations for effective automation.
Assess and lead change management projects; research, develop, and implement plans and communicate effectively
Coordinate development of enterprise systems, public accessibility and usability with representatives of the Information Technology Department and department stakeholder representatives; review requirements, goals, and objectives; prepare narrative justification and quarterly reports.
Serve as acting division director and signature authority for legislation and other official documents in the absence of the City Clerk.
Three years of progressively responsible leadership and public administration experience or similar experience in a related field, preferably legal, legislative, and/or municipal clerk profession.
Supervisory and management experience.
Experience in the development and implementation of long and short-term strategic plan goals and initiatives.
Ability to effectively use Microsoft Office Suite.
The ideal candidate will have a professional career that reflects a commitment to public service and will also possess the following knowledge, ability, and experience:
Master’s Degree in Public Administration, Business Administration, or related field
Experience in local government administration, services, and functions of a City Clerk’s Office, including management of legislative standards, processes, and City Council proceedings
Knowledge of open government and sunshine laws, including knowledge of the Washington State Public Records Act. the Open Public Meetings Act, General Rules and Procedures of the Seattle City Council.
Knowledge of federal, state, and local election law.
Knowledge of and proven experience applying effective management practices and principles, including personnel administration, budget development, strategic planning and project management
Familiarity with public sector employee rules and policies
Experience in change management project(s)
Ability to establish and maintain effective working relationships with the public, a diverse City staff, elected and appointed officials, department directors, partner agencies and stakeholders.
Demonstrated skills at successful oral presentations in training or in a public setting.
Excellent grammar, verbal, written, and interpersonal communication skills
The ability to lead effectively by example, inspire staff and promote teamwork
An understanding of the City's ethnic and socio-economic diversity and proven experience working with and valuing the perspectives of diverse groups and individuals
Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this assignment. Duties, responsibilities and activities may change at any time with or without notice.
Please submit the following with your online application:
A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and qualifications outlined in the job announcement. Please discuss each priority completely and succinctly.
A resume of your educational and professional work experience.
To be considered for this position, you must submit your complete application, attaching both a cover letter and a recent copy of your resume, to https://www.governmentjobs.com/careers/seattle no later than 4:00 pm Pacific Time on Tuesday, February 11, 2020. If you have questions, please contact Jane Cho at email@example.com.
The Legislative Department values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans and those with diverse life experiences.
Internal Number: 2020-00086
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