The City Clerk’s Office is a division of the Administrative Services Department, which also includes the divisions of Finance, Human Resources, and Information Technology. Five dedicated professionals consisting of the City Clerk, Assistant City Clerk, Deputy Clerk, Division Clerk, and Senior Clerk, are responsible for the work of the Office. The mission of the City Clerk’s Office is to facilitate local government transparency by ensuring public access to information and legislative proceedings. Specifically, the City Clerk supports the City Council’s meeting process and records their legislative actions; maintains official records and provides the public with timely access to information; administers City elections; oversees the City’s boards, commissions, and committees; and ensures regulatory compliance with local, state, and federal statutes such as the Political Reform Act, Brown Act, California Public Records Act, and Elections Ordinance.
The Assistant City Clerk position will serve as the right hand to the City Clerk. This position acts in the absence of the City Clerk, as assigned, including attending City Council meetings. The Assistant City Clerk performs a variety of analytical and professional administrative tasks in support of a wide range of programs, operations, services, and policies, and responsibilities may include:
Coordinating the publication of the City Council agendas and meeting materials; and attending the City Council meetings and preparing minutes.
Administering release of records in accordance with the California Public Records Act.
Planning, implementing, and administering the citywide records management program.
Oversee filing for City ordinances, resolutions, agreements, and meeting minutes.
Coordinating and supervising bid openings, receipt of claims and subpoenas, centralized mail service, City Council appointments to intergovernmental agencies, and publication of legal notices.
Assisting the City Clerk in the administration of the City’s Conflict of Interest Code; coordinating municipal elections; monitoring compliance with the State and local campaign finance and conflict laws; and other special projects.
The Ideal Candidate
The ideal candidate is committed to public service and will be knowledgeable in applicable laws and regulations, such as the Brown Act, Public Records Act, Political Reform Act, California Election Code, and other related laws and regulations. They will have experience working in a fast-paced environment which requires attention to detail, accuracy, and the ability to prioritize multiple assignments, with a focus on internal and external customer service. The ideal candidate will possess the following characteristics:
Experience in core areas of the City Clerk's Office with a local California agency, as identified in “The Position”.
Ability to produce high quality work under pressure with strict deadlines.
Ability to exercise appropriate independent judgment.
Poise to establish and maintain effective working relationships.
Willingness to be a valuable team player and accept the responsibility to help the City achieve its goals.
Proficient with technology, including Microsoft Office Suite and specialized systems and software, such as web content management, scheduling, agenda management, and document imaging systems.
The ideal candidate will be expected to have at least three years of increasingly responsible office management experience including supervision, interpretation of laws and regulations, and extensive public contact. Public sector experience is desirable; experience in a City Clerk’s Office is highly desirable. Education equivalent to a Bachelor’s Degree in public or business administration or a related field is required and certification as a Municipal Clerk (CMC) is highly desirable. A valid California Drivers’ License and satisfactory driving record are required. The probationary period of this position is 12 months.
How to Apply and the Hiring Process
To be considered for this exciting opportunity, submit your online employment application and supplemental questions responses at www.cityoflivermore.net/jobs by 12:00 p.m. on Monday, November 9, 2020. Please contact the Human Resources Division at (925) 960-4100 or email@example.com with any questions.
Applications and supplemental questionnaires will be screened to determine the best qualified candidates who may be invited to participate in the Qualifications Appraisal Board (QAB) interview which is tentatively scheduled for Thursday, November 19, 2020. The results of the QAB examination will be used to establish the employment eligibility list. Candidates placed on the eligibility list may be invited to participate in internal interviews which are tentatively scheduled for Friday, November 20, 2020.
About City of Livermore
Located approximately 50 miles east of San Francisco, with a varied population of approximately 92,000 residents, the City of Livermore is an integral part of the San Francisco Bay Area. The City of Livermore provides innovative, efficient, attentive and courteous service; promoting economic vitality; enhancing the quality of life for all citizens; and building a better community. The City subscribes to a core set of values that incorporates the areas of vision and responsibility, customer service, accountability, teamwork, commitment to quality, and continuous improvement. The City of Livermore is an equal opportunity employer and supports workforce diversity.