*****SALARY COMMENSURATE WITH EDUCATION AND EXPERIENCE*****
Performs intermediate administrative work serving as the Clerk to the City Council and as custodian of all official City records, preparing and maintaining official City records and files, maintaining City code, assisting members of Council with special projects, and related work as apparent or assigned. Work is performed under limited supervision.
EXAMPLES OF DUTIES:
Prepares and distributes various documents/notifications to include, but not limited to: Council agenda packets, public hearing announcements, and notifications of any meetings of Council, boards, commissions, authorities, committees of Council, or any gathering of more than two Councilors when City business will be discussed.
Maintains documentation pertaining to terms, expirations, vacancies, and prospective candidates for over 30 boards, commissions and authorities, as well as approximately 20 City Council ad-hoc or standing committees.
Takes minutes and/or audio recordings of all Council meetings and work sessions, transcribes them into text, indexes all items and records them as public records as required by law.
Ensures the preparation, preservation, distribution and management of official records of all public meetings of the City Council.
Composes and processes the Resolutions and Proclamations for the City Council.
Officiates at bid openings and maintains bid packets as legal documents.
Maintains titles and registrations for all City vehicles and maintains any related-legal documents.
Receives citizens' complaints against the City; registers and processes complaints for action.
Provides administrative support to the Mayor and the City Council such as scheduling appointments and meetings, making travel arrangements, processing incoming and outgoing mail, preparing correspondence, screening calls, and directing visitors.
KNOWLEDGE, SKILLS & ABILITIES:
Knowledge of local government operations and ordinances, municipal election procedures, and rules of conduct.
Knowledge of laws and regulations governing the publishing, filing, indexing, and safe keeping of official City documents.
Knowledge of legal terminology, secretarial techniques, office equipment, Microsoft Office, Microsoft Outlook and other common administrative tools, technology, programs and software.
Command of English language and grammar.
Computer skills to include Internet usage.
Strong organization and time-management skills.
Ability to work under pressure in stressful situations.
Ability to effectively interact with all levels of the general public, with other jurisdictions and with City officials within and outside the City.
Ability to deal with multiple projects/issues at the same time.
Ability to work outside normal business hours as required (i.e. work sessions, special meetings, council meetings, etc.).
Minimum Education and Experience:
Associate's degree in business or public administration, or related field; at least 5 years of increasingly responsible experience in office management, public administration or providing support to an official body similar to the City Council; or equivalent combination of education and experience.
Licenses and/or Certifications:
Virginia Municipal Clerks Association (VMCA) Municipal Clerk or Master Municipal Clerk certification and/or International Institute of Municipal Clerks (IIMC) Certified Municipal Clerk (CMC) or Master Municipal Clerk (MMC) certification(s) preferred.
Commissioned Notary Public
About City of Hopewell, Virginia
Hopewell is an independent, historic, riverfront city adjacent to Prince George and Chesterfield Counties, as well as the Fort Lee Military Installation. Hopewell is centrally located and is only 21 miles south of Richmond, Virginia and approximately 130 miles south of Washington, DC. According to the US Census Bureau, the population of Hopewell as of 2016 is 22,735.
Hopewell is known for industry. In 1912, E.I. DuPont purchased 1,600 acres of land in Hopewell to start a guncotton plant supporting WWI. In 1915, a fire so devastating it was reported nationwide, destroys downtown. In 1916, Hopewell incorporates and rebuilds. Hopewell is deemed the “Wonder City” for its ability to bounce back. Currently, Hopewell is home to four Fortune 1000 companies and is on the rise again.
Hopewell is a diverse community, with its origins a century ago as an industrial town, Hopewell is now in a rebirth as an industrious city.
Hopewell is known for the rivers. It is situated at the confluence of the Appomattox and James Rivers providing spectacular views. A 2015 William & Mary College study recorded 236 mating pairs of bald eagles on the James River. Multiple regional and na...tional fishing tournaments are held out of the City Marina. The Hopewell Riverwalk will connect the City’s historic downtown to the City Marina.
Hopewell is known for the small town atmosphere. The Beacon Theatre anchors downtown Hopewell with over 175 shows and events annually. As part of the Virginia Main Street Program, Downtown Hopewell has experienced recent revitalization. Downtown businesses consist of a coffee grinder, pie shop, boat manufacturer, coffee shop and bakery, antique shops, fitness centers, award winning BBQ restaurant, and a diner first opened in 1927. Plans for over 500 apartment units within the downtown area over the next 3-5 years will transform not just downtown, but the entire City. Hopewell also hosts a variety of events including a 5k Run/Walk, the James River Ball, Hoppin’ Happenings Egg Hunt, Butts on Broadway, Wonder City Craft Beer Festival, Hopewell Haunts, Summer Concert Series, the Holiday Boat Parade, Light up the Night and so much more!