Please note: This position will remain open until filled, with the first application review taking place on June 11.
The Southern California Association of Governments (SCAG) is seeking a self-motivated, forward-thinking and customer-service oriented individual to fill the role of the Deputy Clerk of the Board. This position is in the Office of Regional Council Support (ORCS) department, which is responsible for the agency's public meeting agendas, programs, and services in support of SCAG's Regional Council, General Assembly and Policy Committees.
Under general supervision from the Clerk of the Board, this position will perform a variety of responsible and complex administrative duties; exercise the highest level of confidentiality and discretion; and provide assistance and support to elected officials of the Regional Council, Policy Committees and all other SCAG Committees.
OUR LOCATION SCAG headquarters is located in the hub of busy downtown Los Angeles, at Figueroa and 7th streets. SCAG has recently relocated to the 900 Wilshire Building, a new, multi-use hotel and office complex that features state of the art architecture and technology. The downtown area has expanded with LA Live, new restaurants, music, sports, shopping, libraries, museums and theaters. SCAG is in a culturally diverse area near Koreatown, Little Tokyo, Chinatown, Olvera Street and Grand Central Market. Southern California boasts near-perfect weather and close proximity to mountains, beaches and deserts, which encourages physical fitness and year- round activities.
For ease of commuting, the LA office is located across the street from the Metro Red Line 7th St. station and is easily accessible by commuter trains and buses serving surrounding areas. Metro's light rail and subway connect downtown LA to Hollywood, Universal City, Santa Monica, Pasadena, Azusa, Long Beach and many vibrant and up-and-coming neighborhoods.
WHO WE ARE: Founded in 1965, the Southern California Association of Governments (SCAG) is a Joint Powers Authority under California state law, established as an association of local governments and agencies that voluntarily convene as a forum to address regional issues. Under federal law, The SCAG region encompasses six counties (Imperial, Los Angeles, Orange, Riverside, San Bernardino and Ventura) and 191 cities in an area covering more than 38,000 square miles. The agency develops long-range regional transportation plans including sustainable communities' strategy and growth forecast components, regional transportation improvement programs, regional housing needs allocations and a portion of the South Coast Air Quality management plans. Currently, the Regional Council consists of 86 members.
WHAT WE BELIEVE
MISSION To foster innovative regional solutions that improve the lives of Southern Californians through inclusive collaboration, visionary planning, regional advocacy, information sharing, and promoting best practices.
VISION Southern California's Catalyst for a Brighter Future.
SCAG CORE VALUES
Be Open: Be accessible, candid, collaborative and transparent in the work we do.
Lead by Example: Commit to integrity and equity in working to meet the diverse needs of all people and communities in our region.
Make an Impact: In all endeavors, effect positive and sustained outcomes that make our region thrive.
Be Courageous: Have confidence that taking deliberate, bold and purposeful risks can yield new and valuable benefits.
Essential Duties and Responsibilities
Assists with drafting, coordinating Regional Council, General Assembly, and other SCAG Committees agenda preparation, finalizing, distribution, posting and noticing of meeting agendas and packets in accordance with the Ralph M. Brown Act.
Assists with transcribing the minutes of the Regional Council, General Assembly and other SCAG meetings.
Attends and assists with all meeting preparation of the Regional Council, General Assembly and other SCAG Committee meetings; including e-voting equipment testing.
Assists with recording of the members' stipends and expense reimbursements and submits to the Finance Division in a timely manner.
Assists with making professional and accurate travel arrangements for members' attendance at meetings and SCAG-related activities.
Assists with responding to public records requests in accordance with the California Public Records Act.
Assists with the organization of the Office of the Regional Council activities; recommends and/or develops innovative ideas and solutions affecting support activities, workflow, procedures, forms, templates, and use of electronic voting equipment and other office equipment.
Complies with applicable rules and regulations set in the Regional Council Policy Manual and SCAG Bylaws regarding the Regional Council, General Assembly and Policy Committee matters.
Assists with the maintenance and dissemination of Regional Council and General Assembly actions, relative to resolutions, MOUs, agreements, correspondence and reports and maintains agency records.
Maintains files and records of information related to Regional Council operations including coordination of Regional Council District Elections as well as notification to all members of the city councils within the district.
Under supervision, performs routine activities related to the notification, acceptance, recording, reporting, including storage and retrieval of official documents regarding Fair Political Practices Commission - Statement of Economic Interest.
Assists with information needed in administrative decisions and in facilitating the implementation of policies and programs; researches, collects, compiles, tabulates, analyzes, and summarizes data and information pertaining to specified activities, operations, or functions as assigned.
Attends and processes administrative details not requiring the immediate attention of assigned staff members; independently responds to routine letter and general correspondence; composes and prepares letters, memoranda, and reports pertaining to standard policies.
Support SCAG’s records management by ensuring effective purging, retention, and permanent storage of records.
Maintains and updates retention and records management policy revisions.
Serves as Acting Clerk of the Board in the absence of the Clerk of the Board.
EDUCATION AND EXPERIENCE:
An Associate’s degree from an accredited college or university with a major in public administration or business administration, or a closely related field AND 5 years of progressively responsible administrative support experience in a municipal or agency clerk's office, or closely related experience; OR
A Bachelor's degree from an accredited college or university with a major in public administration or business administration, or a closely related field AND 3 years of progressively responsible administrative support experience in a municipal or agency clerk's office, or closely related experience.
LICENSE AND CERTIFICATION: A Certified Municipal Clerk (CMC) designation or the ability to obtain CMC is desired, but not required.
WHO YOU ARE The ideal candidate:
Will demonstrate the highest level of customer service and be very responsive to elected officials of the Regional Council, General Assembly, Policy Committees, and SCAG Staff.
Has experience working with Customer Relationship Management (CRM), MinuteTraq Agenda Management, Lumi Interactive Voting System, and Onbase.
Has the ability to learn new technology and systems quickly.
Is familiar with open meeting laws.
Will handle confidential and sensitive information with discretion.
Has excellent time management and organizational skills.
Knowledge of:Brown Act public meeting requirements; procedures for responding to public records requests; FPPC public official filing requirements; public meeting procedures and requirements; computer equipment and programs; staff procedures relating to meetings of the Regional Council and other policy or administrative committees; supervisory methods and techniques; records management principles and practices, and research methods and techniques.
Ability to:Learn and understand SCAG programs and operations; understand, apply, and explain policies and procedural requirements; read and review documents for accuracy and relevant information; plan and organize work to meet schedules and timelines; analyze situations and identify an effective course of action to solve inquiries, problems, and complaints; demonstrate flexibility, creativity, and sensitivity in response to changing situations and needs; use initiative and sound judgment within established procedural guidelines; compile and tabulate data and prepare summaries and reports; perform responsible and difficult administrative work; work collaboratively with other administrative staff, departments, divisions, SCAG officials, and outside agencies; maintain confidential data and information; independently prepare correspondence, memoranda, and minutes of meetings; perform mathematical computations accurately; type at a speed necessary for successful job performance; take and transcribe minutes; communicate clearly and concisely, orally and in writing.
Important Applicant Information:Candidates must fill out the application and supplemental questions completely. Incomplete applications including references to see the resume for qualifications are incomplete and will be disqualified. Candidates are encouraged to provide accurate answers as SCAG will verify the qualifications for each candidate.
SCAG is an equal opportunity employer. SCAG's policy is to provide employment opportunity for all qualified persons. All applicants will be considered without regard to race, religion, sex (including gender, gender identity, gender expression and pregnancy), national origin, ancestry, disability, medical condition, genetic characteristics or information, marital status, age, sexual orientation, military and veteran status.
The provisions of this job announcement do not constitute a contract, expressed or implied, and any provision contained in this job announcement may be modified or revoked without notice.
Telecommuting is allowed.
Internal Number: 00250
About Southern California Association of Governments
Founded in 1965, the Southern California Association of Governments (SCAG) is a Joint Powers Authority under California state law, established as an association of local governments and agencies that voluntarily convene as a forum to address regional issues. Under federal law, SCAG is designated as a Metropolitan Planning Organization (MPO) and under state law as a Regional Transportation Planning Agency and a Council of Governments.
The SCAG region encompasses six counties (Imperial, Los Angeles, Orange, Riverside, San Bernardino and Ventura) and 191 cities in an area covering more than 38,000 square miles. The agency develops long-range regional transportation plans including sustainable communities strategy and growth forecast components, regional transportation improvement programs, regional housing needs allocations and a portion of the South Coast Air Quality management plans. In 1992, SCAG expanded its governing body, the Executive Committee, to a 70-member Regional Council to help accommodate new responsibilities mandated by the federal and state governments, as well as to provide more broad-based representation of Southern California’s cities and counties. With its expa...nded membership structure, SCAG created regional districts to provide for more diverse representation. The districts were formed with the intent to serve equal populations and communities of interest. Currently, the Regional Council consists of 86 members.
In addition to the six counties and 191 cities that make up SCAG’s region, there are six County Transportation Commissions that hold the primary responsibility for programming and implementing transportation projects, programs and services in their respective counties. Additionally, SCAG Bylaws provide for representation of Native American tribes and Air Districts in the region on the Regional Council and Policy Committees.