The City of Palmer, Alaska, seeks a City Clerk who is a highly organized, personable leader possessing solid, proven skills and experience with a passion for serving the city council and citizens of Palmer.
The City of Palmer is located in the Matanuska-Susitna Borough, 40 miles northeast of Anchorage with a population of over 6,100. The City of Palmer has service mark and incorporated into its city seal, “Alaska at its Best!” embodying the Community’s spirit. The City of Palmer is a unique, home rule municipality with a council-manager form of government. The city clerk is a salaried position appointed by the city council; reporting directly to the city council.
The employee occupying this position is responsible for planning, organizing, performing and supervising the activities of the city clerk’s office, which generally involves records management, elections, support services to the city council, and other duties required by statute. The position involves frequent contact with the public, elected officials, department directors, city manager and city employees.
In order to be considered for the position, in addition to meeting the minimum qualifications as outlined in this posting, candidates must submit:
Cover Letter/Letter of Interest
Examples of applicant's written work which may include memos, reports or correspondence written by the applicant within the last two (2) years. This material must be related to the applicant's current or previous employment and must not exceed six total pages.
Essential Functions & Duties:
Prepares all pre-clearance submissions to the Department of Justice in Washington D.C. on all election procedures and special elections, and assures compliance.
Serves as records manager for the city; administers the records management program providing custody of stored records; establishes standards, guidelines and procedures for maintaining, filing, storing, and retrieving city records. Responds to public records requests.
Prepares the council and clerk’s annual budgets for submittal to the city manager.
Defends and oversees all expenses related to the council/clerk’s annual budget.
Examines and certifies petitions; attests to deeds, contracts and other legal documents; prepares general policies and procedures as established by the council.
Provides necessary transcriptions and certifications for bond issues.
Issues public notices of hearings and meetings and legal notification to the public for the council.
Administers oaths of office to elected and appointed city officials; acts as Notary Public. Maintains custody of the City Seal.
Maintains current listing of the city’s elected officials and appointed boards and commission members.
Provides support and assistance to the council.
Responsible for maintenance of the City’s website.
Performs other duties as required by Alaska Statute, Palmer Municipal Code or the council. Working knowledge of City, borough, state and federal laws; Alaska Administrative Code and Alaska Public Offices Commission laws. Ability to learn, interpret, and apply laws, along with regulations and codes.
Demonstrated ability to function well under stressful situations with pressures of short deadlines.
Ability to deal effectively and courteously with complaints.
Ability to prepare comprehensive reports and present ideas clearly and concisely both in verbal and written communication.
Ability to compile data and create and deliver presentations.
Must comply with records management practices outlined in Palmer Municipal Code 2.44, and comply with records management forms, policy and procedures.
Home Land Security orientation tests will be required as a term of employment; ICS-100 taken on-line within 15 days of date of hire; ICS-200, ICS-700, and ICS-800 tests to be taken on-line with 45 days of date of hire. Complete ICS-300 and ICS-400 training as it becomes available.
Ability to work independently with a minimum amount of supervision.
Ability to establish and maintain effective working relationships with the general public, other governmental jurisdictions, fellow employees and the city council.
Ability to learn state law and Palmer Municipal Code and to interpret and apply the laws, regulations, codes, and ordinances to specific situations.
Ability to express ideas and convey information effectively, both orally and in writing.
Ability to effectively present information to city council, public groups or city staff.
Bachelor’s Degree in business administration or public administration, or equivalent combination of experience and training displaying at least five years of high level administrative or management experience, preferably in municipal government.
Certified Municipal Clerk (CMC) designation from the International Institute of Municipal Clerks (IIMC) is preferred.
Ability to acquire Notary Commission within sixty days of employment.
Ability to obtain a State of Alaska Driver's License within sixty days of employment.
From the majestic Pioneer and Twin Peaks in the Chugach Range to the Talkeetna Mountains in Southcentral Alaska, Palmer is framed in breathtaking beauty. Located 42 miles northeast of Anchorage on the Glenn Highway in the Matanuska Valley, the city's unique history and heritage are unparalleled in the state.