The city of Lansing, Kansas, a city of over 11,000 residents, is accepting applications for the position of City Clerk. Lansing is a growing community uniquely located on the Missouri River in Leavenworth County. It is 25 minutes from Kansas City International Airport and 15 minutes north of the Kansas Speedway. Lansing has a small town atmosphere with big city accessibility. Professional position with a high degree of responsibility for the supervision of the daily work activities of the Building Maintenance division. Work is performed with latitude for independent decision-making within guidelines of policies and procedures. The position entails frequent internal and external contacts that require considerable public relations skills. Contact involves non-routine problems and requires in-depth discussion and/or persuasion to gain concurrence or resolve problems. There is direct interaction with customers, the general public, managers and staff of other departments of the City and other governmental agencies. This employee performs a variety of highly responsible complex professional and administrative human resource and risk management functions.
Pay range: $58,945 - $73,713 annually, dependent on qualifications
This position is required to reside within the Lansing School District (USD 469) limits for the first 5 years of employment. The residency extends to Leavenworth County after the initial 5 year period.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Plans, organizes, directs, supervises, and coordinates all operations of the City Clerk’s Office to include Building Maintenance at City Hall and the Community Center.
Advises the City Administrator on federal and state regulations requiring City compliance.
Functions as a member of the City's executive management team.
Maintains custody of official City records/archives including ordinances, resolutions, minutes, deeds, contracts, insurance, and licenses. This includes physical and electronic maintenance of documents, and uploading documents to the City’s website for the public.
Updates the City Code.
Responsible for City records management; designated as records custodian in accordance with the Kansas Open Records Act.
Executes official City documents and keeps the City's corporate seal.
Administers required oaths of office.
Prepares and distributes the City Council agenda and packet materials for each member of the City Council, the press, and designated staff members.
Compiles and collects information, writes staff reports, and prepares charts and other exhibits for inclusion in the City Council agenda packets.
Posts official notification of meetings, advertisements, legal documents, and ensures publication of notices and ordinances.
Transcribes the minutes of City Council meetings and other assigned boards, commissions, and committees.
Responsible for Community Center reservations and collection of fees.
Oversees updates and maintenance to City Information sign.
Oversees the administration, renewal, and maintenance of the City's commercial insurance, contracts, licenses, and permits.
Oversees the administration and issuance of Business Licenses, cereal malt beverages, liquor licenses, and temporary permits for special events.
Is a deputy County election officer for the purpose of voter registration under the provisions of K.S.A. 25-2303. Assists voters with registration and answering questions.
Works with City Administrator and legal counsel to prepare all ballot questions for the City.
Ensures proper election procedures are followed for City Council election and referendums.
Prepares and administers the annual budgets for the City Clerk’s Office, Building Maintenance, Community Center, Mayor’s Christmas Tree, and Special Liability. Responsible for purchasing activity in those areas.
Administers and answers questions about the City’s Neighborhood Revitalization Program.
Accepts RFPs and sealed bid proposals.
Researches the type of equipment to purchase or programs to support, prepares bid specifications for equipment, projects and supplies; determines cost alternatives with pros and cons, and provides recommendations to City Administrator.
Prepares or reviews plans and specifications for various supplies, services, and contracts.
Works with City Administrator, legal counsel and other parties to prepare resolutions, ordinances, and proclamations.
Administers the Project Exemptions Certificate application, approval and completion.
Coordinates and tracks vacancies to various committees for the governing body’s attention.
Responds to inquiries from the public, elected officials and staff in a timely, courteous manner. Maintains positive relations with the community.
Plans, organizes, directs, supervises, and coordinates all operations of the Human Resources Department.
Advises the City Administrator on federal and state regulations requiring city compliance.
Enforces and maintains compliance with all federal, state, and local laws and ordinances.
Directs and participates in the formulation and implementation of goals, objectives, policies, and priorities regarding human resources administration and risk management.
Administers the classification and compensation plan and employee performance evaluation program.
Maintains the personnel records system assuring accuracy and confidentiality.
Reviews and updates the City’s Personnel Policies and Procedures and job descriptions to ensure accuracy, effectiveness and conformance with applicable local, state and federal law.
Interprets personnel policies to supervisors and employees.
Conducts internal investigations related to personnel issues.
Assists department directors in screening and interviewing applicants. Processes pre-employment applications and information, and administers employment tests. Coordinates post-offer pre-employment background investigations, physicals and drug tests and supervises new employee orientation programs.
Conducts exit interviews and advises City Administrator of significant issues.
Develops, recommends, and implements safety policies and procedures and citywide training programs and coordinates the work of the Safety Committee.
Provides assistance and training to City supervisors on human resources related issues.
Analyzes exposures and makes decisions regarding the appropriate risk management devices.
Administers workers compensation claims. Serves as Trustee for city's self-insured workers compensation pool.
Conducts special studies, prepares reports and makes recommendations to the City Administrator.
Handles important public and/or confidential documents.
Serves as Americans with Disabilities Act coordinator.
Makes presentations to City Council and citizens groups and represents the City on committees or task forces and at various conferences and meetings.
Provides training, to include facilitating annual city-wide training for Staff Development Day, and communication strategy with employees and supervisors when new policies or projects are undertaken that affect the workforce.
SECONDARY ESSENTIAL DUTIES AND RESPONSIBILITIES
Responsible for maintaining postage machine and copier.
Creates fliers, makes photocopies, faxes documents, answers phone, files, and performs other clerical functions.
Participates in various boards and committees representing the City.
Coordinates and plans the annual Clean Up and Legislative Breakfast.
Coordinates, plans, and tracks the Mayor’s Christmas Tree Program.
Performs other related duties as deemed necessary or required.
REQUIRED CERTIFICATIONS, LICENSES, REGISTRATIONS, AND TRAINING
High school diploma or G.E.D.
Possess a valid driver’s license.
Notary Public for the State of Kansas.
City Clerk Institute Certificate, or
Certified Municipal Clerk or Master Municipal Clerk Certificate, preferred.
REQUIRED EDUCATION AND EXPERIENCE
Five years related experience and/or training or bachelor’s degree from a college or university and one year of related experience and/or training.
Major course work in business or public administration.
PREFERRED EDUCATION AND EXPERIENCE
One to five years related experience and/or training and a master’s degree from a college or university.
Five (5) years of increasingly responsible managerial, supervisory, and administrative experience in municipal government.
Lansing is a growing community uniquely located on the Missouri River in Leavenworth County. It is 25 minutes from Kansas City International Airport and 15 minutes north of the Kansas Speedway. Lansing has a small town atmosphere with big city accessibility. Lansing is a city of the second class, with a population of over 11,000.