The City of Woodstock, Georgia is seeking a City Clerk. This full-time position provides a variety of routine and complex supervisory, clerical, and administrative work in the administration of the City government.
Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress; and directs changes as needed.
Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations.
Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports, and recommendations; and coordinates department activities with other departments and agencies as needed.
Conducts research of City records and provides professional assistance to supervisors, employees, City Attorney, boards/commissions, and the general public; makes presentations as required.
Communicates official plans, policies, and procedures to staff and the general public; negotiates and resolves sensitive and controversial issues.
Prepares, presents, and manages the operating budget for the City Clerk and Mayor and Council.
Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests and budget amendment requests as needed; and ensures effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
Requests purchases, contracts, and project approvals; approves purchase orders and invoices accordingly.
Prepares a variety of studies, reports, and related information for decision-making purposes. Assists with the writing of resolutions, ordinances and proclamations and other legal documents.
Serves as Records Manager and custodian of official City records and public documents; performs certification and recording for the City as required on legal documents and other records requiring such certification; seals and attests by signature to ordinances, resolutions and contracts, easements, deeds, bonds, or other documents requiring City certification; and catalogs and submits for distribution/scanning/filing all City records.
Attends Regular and Special City Council meetings and retreats; oversees or performs an accurate recording of the proceedings; prepares the minutes; uses proper legislative terminology; indexes and files for the public record; and distributes information as requested.
Track and assist in preparation of Mayor and Council agendas, distribute agendas, public comment, and public hearing sign-up forms at meetings, prepare and record minute of meetings. Prepares and advertises meeting and other legal notices.
Administers oath of office to public officials.
Acts as administrator for Agenda Meeting Management Software, Open Records Management and Records Management Software.
Serves as Filing Officer, Qualifying Officer for Municipal Elections; may serve as Election Superintendent and/or Absentee Ballot Clerk if required. Also serves as a Voter Registrar.
Serves as a notary public.
Serves as Discovery Officer for City. Oversees Open Records Requests Procedures, Policies and Training. Oversees the Open Records Request Software Program. Provides public records and information to citizens, civic groups, the media, and other agencies as requested.
Assists City Attorney in filing of deeds, easements, declarations as required. Assists with Interrogatories, Production of Documents and other legal filings.
Serves as liaison to Safety and Accident Review Committee and is responsible for filing, researching and tracking public liability claims with insurance.
Responsible for maintaining accurate and current legislative record of the Land Development Code and General Code of Ordinances overseeing the codification process bi-annually. Maintaining and updating the City Fee Schedule, and Council Policy Manual.
Represents the City Clerk’s Office to other departments, elected officials, and outside agencies; participates on a variety of boards, commission, and committees, coordinates assigned activities with those of other departments and outside agencies and organizations.
Attends and participates in professional group meetings; stays abreast of new trends, innovations, and laws in the fields of records management and elections, and in the profession of City Clerk.
Responds to and resolves difficult and sensitive citizen inquires and complaints; responds to subpoenas, claims against the City, and requests for public records.
Education and Experience:
Graduation from a college or university with a bachelor’s degree in business management, records management, public administration, or a closely related field, and
Five (5) years of related experience; or
Any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year for year basis.
Licenses or Certifications:
Requires a valid State of Georgia driver’s license or ability to obtain one within required time frame of hire; valid State of Georgia Notary Public Certification or obtain certification within six months; and State of Georgia Certified Municipal Clerk credential through the Georgia Municipal Clerks Association or ability to obtain certification within three years. A paralegal certification is preferred.
Must be bondable.
Necessary Knowledge, Skills and Abilities:
Working knowledge of the principles and practices of modern public administration; Extensive knowledge of office practices and procedures; Thorough knowledge of modern records management techniques, including legal requirements for recording, retention, and disclosure.
Skill in operating tools and equipment related to this position.
Ability to accurately record and maintain records; Ability to establish and maintain effective working relationships with employees, other departments, officials, and the public; Ability to communicate effectively verbally and in writing;
Ability to plan, organize and supervise clerical workers and assigned staff.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work is light work and requires exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force to move objects. Additionally, the following physical abilities are required: climbing, crouching, feeling, manual dexterity, grasping, handling, hearing, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.
The City of Woodstock provides a competitive benefits and compensation package to eligible employees including paid time off, health, dental, vision, and employer-paid long-term disability as well as life insurance; an employer-paid pension plan and 457 tax deferred savings plan w/employer match; and free gym membership.
Starting Base Pay Rate: Commensurate with experience and qualifications.
All interested applicants must submit a completed online application.
All applicants tentatively selected for a position will be required to submit to pre-employment drug testing and background investigations prior to hire.
The City of Woodstock is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services.
E-Verify: In accordance with state and federal law, this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph.
Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9.
IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.
Located just 30 miles north of Atlanta, Woodstock’s city limits include more than 12 square miles and over 30,000 residents. Our dynamic city is a Georgia PlanFirst Community and a recipient of Georgia Municipal Association’s Live, Work, Play City Award. Known for its vibrant downtown and world-class parks and trails, Woodstock is home to hundreds of thriving small businesses, regional shopping and tourism destinations.
To learn more about City of Woodstock go to www.woodstockga.gov.