Details
Posted: 04-May-22
Location: Ames, Iowa
Type: Full Time
Salary: $73,406.94 - $108,668.98 Annu
General Information
The City of Ames has an exciting opportunity for a proven leader who is motivated by delighting customers inside and outside the City organization. The City Clerk’s Office is a division of the City Manager’s Office and the position is under general direction of the City Manager and manages, supervises and coordinates the activities of the City Clerk’s Office; supervises support staff in both the City Manager’s Office and the City Clerk’s Office; assures that all responsibilities assigned to the City Clerk by the Iowa Code and local law are appropriately executed.
Please view the position brochure here
The City of Ames offers a comprehensive benefits package for employees. Our comprehensive benefits package can be viewed at: City of Ames Benefits
Examples of Essential Job Functions
Examples of Essential Job Functions: Manages, supervises and coordinates the activities of the City Clerk’s Office to: provide support services to the City Council and various boards and commissions; ; act as official custodian of records assigned to City Clerk by state law, as well as other official City records; accept and process applications for licenses and permits; and register voters and assist in coordinating local elections. Prepare Council Action Forms and prepare legal notices and resolutions. Evaluates division activities for efficiency and effectiveness; develops, recommends and implements policies and procedures. Prepare division annual budget and amendments. Supervises clerical personnel including training, work assignments, evaluation of performance, and discipline; appoints division employees with the approval of the City Manager. Assures that all responsibilities assigned to the City Clerk by the Iowa Code and local law are appropriately carried out, such as signing resolutions, ordinances and general obligation bonds and revenue bonds; publishing ordinances; filing zoning map changes; publishing and mailing hearing notices, etc. Receive and track forms of financial security submitted by developers. Process accounts payable for all divisions in CMO. Prepares agendas, attends meetings, takes and prepares minutes for the City Council as needed. Responds to citizen inquiries, complaints, and requests for information.
Each employee is expected to continually strive to bring shared values to life through our Excellence Through People organizational culture. ETP values include: committing to continuous improvement; inspiring creativity and innovation; being customer driven; making data-driven decisions; committing to diversity, equity and inclusion; championing employee involvement; striving for excellence; having fiscal stewardship; acting with honesty and integrity; exhibiting leadership; choosing a positive attitude; respecting one another; promoting safety and wellness; and cultivating teamwork. For leaders, this includes creating a work culture that brings these values to life. For all employees, this includes maintaining a Total City Perspective. The purpose of ETP is to deliver exceptional services to the public at the best price, and for employees to experience an enjoyable and stimulating work environment.
Qualifications
Education and Experience: Some post-secondary education or training in office management, business administration, or secretarial science, and at least four years of full-service office management experience. Experience should have an emphasis in records management and must include at least two years of supervisory responsibilities. Must be proficient in the use of word processing and spreadsheet software, databases, virtual meeting platforms, etc.
Preference given to individuals with municipal experience.
Knowledge, Skills, and Abilities: Considerable knowledge of modern records management practices and technologies. Considerable knowledge of modern office practices and procedures including the utilization of technology to enhance office efficiency. Considerable knowledge of City and departmental policies and administrative requirements. Considerable knowledge of local and state laws relating to the functions of a city clerk. Knowledge of modern principles of supervision including selection, training, motivation, performance evaluation, and discipline. Working knowledge of the principles of budget preparation.
Skill in the application of automated technology and records management procedures. Skill in written and oral communication. Skill in the application of modern principles of management and supervision.
Ability to interpret and apply state and local regulations. Ability to conceptualize and develop efficient and effective procedures and practices that comply with state and local regulations. Ability to evaluate office policies and procedures for efficiency and effectiveness. Ability to plan and supervise the work of clerical personnel. Ability to establish and maintain effective working relationships with city co-workers at all levels, City Council members, board and commission members, citizens, and the general public. Ability to deal professionally with frustrated or irate individuals.
Supplemental Information
Examples of Equipment Used on the Job: Computer and peripheral equipment, general office equipment such as files, file cabinets and electronic filing system, writing utensils, recording devices, microfilm reader/printer, photocopy machine, microfiche reader,
Required Physical Activities: Hearing, talking, and manual dexterity.
General Physical Characteristics of Work: Sedentary work requiring the exertion of up to ten pounds of force occasionally and/or a negligible amount of force frequently to lift or otherwise move objects. Work involves sitting most of the time.
Vision Requirements: The minimum for those whose work deals largely with preparing and analyzing text and/or data and involves use of a computer terminal, and extensive reading.
Environmental Conditions: The worker is not substantially exposed to adverse environmental conditions.
E-Verify Process:
The City of Ames participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant’s Form I-9 to confirm work authorization. All candidates who are offered a position with the City of Ames must complete Section 1 of Form I-9 along with the required proof of their right to work in the United States and proof of their identity on their first day of employment. Please be prepared to provide required documents on your first day of employment. For additional information regarding acceptable documents for this purpose, please contact Human Resources at 515-239-5199 or go to the US Citizenship and Immigration Services web page at: http://www.uscis.gov.
NOTE: Applicants with disabilities may submit requests for ADA testing or interview accommodations to the Human Resources Department prior to the test or interview.
The City of Ames is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, age, religion, sex, sexual orientation, gender identity, genetic information, ancestry, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Human Resources Department at 515-239-5199.
Compensation Philosophy:
The City of Ames has a compensation philosophy that the starting pay for our merit salary ranges establishes the salary for employees who meet minimum requirements of a position. The median of any merit salary range is for an employee who can reasonably meet all expectations of the position responsibilities without initial extensive training. In order for employees to have an opportunity to grow within their position, we may consider a candidate's education, experience, and skills above the minimum requirements when looking at a salary closer to or slightly above the median. The median for this position is $43.77 per hour.
Public Service Loan Forgiveness (PSLF) Program: The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please visit:
PSLF Program
Selection Process:
The selection process consists of an evaluation of education and experience, phone interview, on-site interview which will include a manager meeting and written exercise and completion of a criminal background check, which includes a sex offender registry check. All candidates will be notified by email of their application status.
**Preference may be given to applicants possessing qualifications above the minimum.**
Depending on the number of qualified candidates, the City may forego phone interviews.
