General Description: This is a high-level administrative position. Under general supervision, performs work of considerable difficulty in managing and coordinating the functions of the Board of Supervisors; performs related work as required.
Organization: The Clerk of the Board reports directly to the Deputy County Administrator and supervises no staff. May be called upon to train, assist or recommend assignments and other duties for support personnel through their supervisor.
Coordinates meetings and schedules of the Board of Supervisors, to include preparation and distribution of meeting agendas, working with County departments on agenda items as necessary, attending and scheduling meetings, and preparing, distributing, and uploading Board meeting minutes.
Organizes and prepares items of business, documents, agendas, and supporting materials for meetings.
Coordinates, organizes, and manages the tracking of Board committee, commission, and board appointments and term limits.
Coordinates Board calendar and prepares resolutions, proclamations, official correspondence based on general instructions
Oversees the recording and live-streaming of the board meetings and other special meetings.
Oversees the preparation, preservation, distribution, and management of official records or public meetings of the board.
Prepares and publishes required legal notices of public meetings and hearings.
Maintains database of board committee appointments.
Provides customer services by answering the phone, responding to inquiries, and greeting visitors.
Assists with the follow-up to actions taken at meetings.
Coordinates special projects.
Maintains all executive and administrative files.
Serves as support staff on appropriate committees, as required.
Performs related work as assigned.
Knowledge, Skills and Abilities: Proficient in business/office practices and procedures, required. Effective and precise oral and written communication skills, required. Ability to work independently with minimal direction or guidance and to maintain confidentiality, required. Must be computer literate, preferably in Microsoft Office. Excellent typing and math skills, required. Working knowledge of or the ability to learn the policies and procedures of and the services provided by the office to which assigned. Ability to establish and maintain effective working relationships with the public, government officials and other employees, required.
Education, Experience and Training: High school diploma and degree required (associates or college degree in business, office administration, or a related field) to include supplementary training in typing and word processing required with five (5) years of progressive responsibilities in an advance administrative or clerical related support experience to an official body similar to a Board of Supervisors – OR – Any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable. Membership in the Virginia Municipal Clerk’s Association or possession of certification as a Certified Municipal Clerk is preferred. Prefer administrative work in a local setting.
Hanover County is located in the east-central Piedmont and Coastal Plain areas of Virginia, between the Chickahominy and Pamunkey Rivers. It is approximately 90 miles south of Washington, D.C. and 12 miles north of Richmond. It is a part of the greater Richmond metropolitan area. The County land area is 471 square miles and is bordered by the Counties of Caroline, King William, New Kent, Henrico, Goochland, Spotsylvania and Louisa. There is one incorporated town in the County, which is the Town of Ashland.
Hanover's contemporary life is that of a vibrant rural and suburban locality. It has two interstate highways, I-95 and I-295, which are among the busiest in the eastern United States. The County has a population of approximately 97,500. This includes those residing in the Town of Ashland, an authentic railroad town. Trains still rumble through the center of town, past Randolph-Macon College, lovely Victorian homes, and various shops. Randolph-Macon College is the oldest Methodist College in the United States.