Details
Posted: 11-Jun-22
Location: New York State, New York
Salary: Open
Internal Number: WDR-00031769
Provide clerical/administrative support to program staff and general support of the Association. Responsibilities consist of diversified duties including: receiving and greeting customers and providing basic information on programs and events. Maintain 4-H enrollment database using spreadsheet applications and database management tools. Perform word processing and desktop publishing to create, edit, format, and produce brochures, reports, office forms, newsletters, directories, correspondence. Prepare various educational materials and coordinate event registration. Perform routine data collection and compilation. Handle general record keeping, such as preparing vouchers, and recording deposits. Work in collaboration with administrative staff to provide general office and reception support as necessary/required.
Application Instructions
In the My Information section be sure to enter your full name, address, email, and phone number(s).
Include a cover letter, resume and at least three references (at least one who is a current or former supervisor or teacher). To attach documents, under the My Experience section use the Select Files button to search for files or use the Drop Files Here box to drag documents into your application. If you plan to upload more than one document, click the Upload icon for each additional document. Please note, once your application is submitted you will not be able to change your submission or add attachments. If you would like to add or update documents to your online application after submission, please contact Jim McNaughton, Association Lead Human Resources Manager, via e-mail jpm373@cornell.edu.
External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to Applying for a Job with Cornell Cooperative Extension (External Candidate) for additional guidance.
All Internal Applicants: Those who are currently employed by the Cornell Cooperative Extension Association indicated in this job posting must apply online via their employee Workday account, which may be accessed here: http://workday.cornell.edu/
Apply By
All applications must be received on-line by 11:59 pm on June 30, 2022. Position closing dates may change based on Association needs.
Required Qualifications
High School diploma or equivalent, with experience relevant to the responsibilities of the position.
Ability to help ensure a diverse, equitable, and inclusive environment.
Ability to meet the occasional travel demands of the position. A valid NYS driver's license and ability to drive and driving record acceptable for agency insurance coverage are required.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Administrative Skills: Ability to handle administrative details, to work under pressure, and organize work into priorities with emphasis on effective time management. Able to use good judgment in analyzing facts and circumstances surrounding work situation problems or transactions and in determining action to be taken within limits of standard or accepted practice. Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information.
Computer Skills: Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Access, Publisher, and Excel. Knowledge of or ability to learn basic IT related skills (rebooting system, etc.).
Communication Skills: Ability to demonstrate positive customer service skills, good communication skills and work well in a busy program setting. Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as social media, electronic technology (e.g., video, audio, computers, etc.). Ability to read and interpret documents such as instructions and procedure manuals. Ability to write routine correspondence.
Work Environment - In addition to the Working Conditions; the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. This position works in a typical office environment. This position regularly lifts, moves, or transports Association related materials and equipment.
Preferred Qualifications
Experience with web site maintenance and Facebook.
Knowledge of accounting and record-keeping procedures for Extension programming.
Knowledge of Cooperative Extension department programs.
Position Responsibilities & Essential Functions
Administrative Responsibilities:
Coordination/Operation - 95%
Program Support:
Maintain pleasant relationships with the public through a variety of contacts - walk-in office visitors, telephone, e-mail, and written correspondence. Direct callers and visitors or provide basic information about programs and events.
Produce (develop, edit, format and publish) word processing documents including but not limited to letters, newsletters, routine correspondence, brochures, labels, forms, certificates, etc. utilizing desktop publishing software.
Assist with the preparation, distribution, proofreading and mailing of brochures, newsletters, event flyers, certificates, and other promotional materials.
Use computer programs/software to format and combine text, photographs, charts, and other visual graphic elements to produce publication-ready material.
Process and maintain class enrollment and special event/program registrations and monies per established policy ensuring accuracy, security and confidentiality of all data and information.
Create and maintain organized and up-to-date program and related administrative files and databases.
Maintain 4-H enrollment. Update appropriate databases, website, and online registration system to reflect changes.
Assist with preparation of program support material as requested by staff.
Maintain and update website calendar and/or social media content related to the association programs to ensure current and timely news and information.
Coordinate and maintain scheduling of rooms/facilities for meetings and events. Assist with arrangements for refreshments, clean-up, etc.
Serve as primary point of contact for reservation of meeting facilities in Hudson.
Collect, receive and reconcile event and program receipts and monies. Prepare documentation related to program expenses or payments as directed.
Operate basic office equipment including copiers, computers, projectors, calculators, postage meters; and other office equipment deemed as necessary. Trouble-shoot minor problems utilizing user/operation manuals and/or may call for more complete repairs.
Identify operational problems, issues, concerns, and possible solutions. Under guidance from supervisor, take appropriate corrective action.
Participate in team decision-making activities.
Collaborate with administrative staff to provide general office and reception/welcome desk support as necessary/required.
May provide backup and support in collaboration with the support staff team to the overall Association and other program areas as needed.
Association Technology Support:
Under the supervision of the supervisor, assist Association staff and/or regional IT staff with installation, updates, and maintenance of software related to Association printers.
Contact for rebooting network router if/when needed.
Professional Improvement - 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety - Applied to all duties and functions
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Columbia & Greene Counties policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
Position Details
This is a full-time, non-exempt position. Excellent benefits, based on eligibility, including:
Paid Vacation, Sick, and Personal leave
Paid Holidays
NYS Health Insurance Program (including free Dental Insurance)
NYS Retirement (NYSERS)
Long-Term Disability Insurance
Total Care Employee Assistance Program (EAP)
Tax Deferred Annuity Plan
Flexible Spending Accounts
Group Universal Life Insurance
Personal Accidental Insurance
Legal Plan Insurance
Long Term Care Insurance
Auto and Homeowner's Insurance
Pet Insurance
New York's College Savings Program
ClearPoint Credit Counseling Solutions
No relocation or VISA Sponsorship available.
For additional questions please contact Jim McNaughton, Association Lead Human Resources Manager, e-mail jpm373@cornell.edu or phone (518) 765-3503.
http://ccecolumbiagreene.org/
Job Title:
Association Admin Asst II
Level:
006
Pay Rate Type:
Hourly
Company:
Contract College
Contact Name:
Jim McNaughton
Number of Openings:
1
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.
Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
