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The Maryland-National Capital Park and Planning Commission
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Details
Posted: 24-Jan-23
Location: Anaheim, California
Type: Full Time
Salary: $78,924 - $108,521 Annually
Salary Details:
Excellent Benefits, please visit: www.myanaheimbenefits.com
Preferred Education:
4 Year Degree
Internal Number: 2023-00001
The Anaheim City Clerk's Office is seeking a highly motivated, talented and responsible professional for the position of Assistant City Clerk to join our team of professionals to help carry out our mission to provide exceptional quality service by offering avenues that allow the public to fully participate in the governmental process and by facilitating access to public records through advanced technology. This position will supervise and coordinate assigned program activities and operations within the City Clerk's Office; coordinate assigned activities with other divisions, outside agencies, and the general public; and provide highly responsible and complex staff assistance to the City Clerk.
Candidates must possess four (4) years of increasingly responsible administrative experience, preferably in a City Clerk's Office, involving a high level of public contact including one (1) year of lead supervisory experience supplemented by a Bachelor's degree in public administration, business administration, or a related field. Possession of, or ability to obtain Certified Municipal Clerk (CMC) designation is desirable.
Essential Functions:
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Coordinate the organization, staffing, and operational activities for assigned programs and operations of the City Clerk's Office including administration of Council/Agency agenda process and associated follow-up, assistance in the conduct of the elections and ensuring compliance with election code, and management of assigned operations and services of the City Clerk's Office.
Participate in the development, implementation, and administration of goals, objectives, policies, and priorities for assigned programs and operations in the City Clerk's Office within the limits of the City Charter, state statutes, and federal laws.
Direct, coordinate, and review the work plan for assigned services and activities of the City Clerk's Office; assign work activities and projects and verifiy the accuracy of work and documents prepared by support staff; monitor work flow; review and evaluate work products, methods, and procedures, meet with staff to identify and meet objectives.
Participate in the selection of assigned personnel; provide or coordinate staff training; work with employees to meet department expectations and correct deficiencies; assume responsibility for all aspects of department performance evaluations and discipline thereof.
Participate in the development and administration of the City Clerk's Office budget; forecast funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; recommend adjustments as necessary.
Administer the compilation of the Council/Agency agendas; review staff reports submitted by City departments to ensure compliance with the Brown Act and suggest revisions; supervise the preparation and distribution of agenda packets.
Attend all regular and special City Council and Authority meetings; record and coordinate follow-up on legislative actions and proceedings, ordinances, resolutions, and minutes; respond to inquiries regarding Council actions, items on the agenda, and other public and/or administrative matters; certify the authenticity of official and municipal corporate documents for public officials, governmental agencies, courts and the general public utilizing the official seals.
Oversee and perform processes related to receiving and preparing documents related to public hearings including ensuring legal requirements are met.
Assist City Clerk in the planning and conduct of all general, special elections, recalls, referendums, initiatives and measures; coordinate and advise public officials, candidates for office and the public regarding elective and campaign matters; meet with candidates during filing period and ensure information provided is in compliance with election code; examine and verify nomination papers, ballot designations, and Candidate's Statements; and coordinate with County election officials in the consolidation of elections.
Assist the City Clerk in administering the filing of Statement of Economic Interest and Campaign Statements for elected and appointed City officials and designated City employees.
Certify ordinances, resolutions, agreements, and official documents; administer oaths or affirmations in the absence of the City Clerk; witness and make acknowledgements of official documents.
Oversee the efficiency and effectiveness of department technology applications and systems develop training materials and direct and train staff in using software; collaborate with information technology staff to resolve technical issues.
Participate on a variety of committees; conduct special research projects; prepare and present staff reports and other correspondence as necessary.
Coordinate assigned services and activities of the City Clerk's Office with those of other divisions and outside agencies and organizations.
Attend and participate in professional group meetings; maintain awareness of new trends and developments in the fields related to the City Clerk's Office including elections, records management, FPPC regulations, and changing legislation; initiate and recommend new programs consistent with changing developments.
Perform related duties as required.
Experience and Education: Four (4) years of increasingly responsible administrative experience, preferably in a City Clerk's Office, involving a high level of public contact including one (1) year of lead supervisory experience supplemented by a Bachelor's degree in public administration, business administration, or a related field. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.
Knowledge of: Operational characteristics, services, and activities of a City Clerk's Office; modern and complex principles and practices of office management; work organization principles and practices; principles of budget preparation and control; principles of supervision, training, and performance evaluation; principles and procedures of record keeping; principles of business letter writing and report preparation; modern office procedures, methods, and equipment including computers; computer applications such as word processing, spreadsheets, and statistical databases; pertinent federal, state, and local laws, codes, and regulations including the Public Records Act, Brown Act, Political Reform Act, Government Code, and Election Code; research procedures used to search public records; principles and practices of fiscal, statistical, and administrative research and report preparation; principles and practices of sound business communication; English usage, spelling, grammar, and punctuation.
Ability to: Coordinate and direct assigned programs and operations of the City Clerk's Office; supervise, direct, coordinate, train, and evaluate the work of staff; recommend and implement goals, objectives, policies and procedures for providing assigned services and programs of the City Clerk's Office; understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities; understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local laws; interpret and carry out municipal and election laws and procedures; participate in the preparation and administration of department budget; plan and organize work to meet changing priorities and deadlines; effectively represent the City Clerk's Office to outside individuals and agencies to accomplish the goals and objectives of the unit; work cooperatively with other departments, elected officials, and outside agencies; respond tactfully, clearly, concisely, and appropriately to inquiries from the public, staff, or other agencies; research, analyze data, and prepare clear and concise analysis through written reports; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.
License/Certification Required: Possession of an appropriate, valid driver’s license. Possession of, or ability to obtain Certified Municipal Clerk (CMC) designation is desirable.
License/Certification Required: Possession of an appropriate, valid driver’s license. Possession of, or ability to obtain Certified Municipal Clerk (CMC) designation is desirable.
About City of Anaheim
Founded in 1857 as Orange County’s first city, Anaheim is a full service, charter city with a council/manager form of government. The City Manager and staff oversee the day-to-day operations, while a seven-member City Council sets policy and serves as the representatives for Anaheim’s residents. The City Council includes a mayor elected to represent the entire city at large and six council members who are elected by districts. Enterprises, including Anaheim Public Utilities, the City-owned not-for-profit water and electric utility that offers quality electric and water services to residents and business in Anaheim at rates among the lowest in Orange County, and the Convention, Sports & Entertainment Department, which runs the Anaheim Convention Center (the largest convention center on the West Coast) and oversees the Honda Center, Angel Stadium of Anaheim and the ARTIC Transit Center, make up a large part of Anaheim’s annual budget. Anaheim’s departments include City Administration, the City Attorney’s Office, the City Clerk’s Office, Housing and Community Development, Economic Development, Community Services, Finance, Fire & Rescue, Human Resources, Planning & Building, Police, Public Utilities, Public Works, and Convention, Sports & Entertainment.
https://careers.nfbpa.org/jobs/18096218/assistant-city-clerk
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