Career Center

Under general supervision, assists in performing a variety of clerical functions in support of the Municipal Clerk, City Administrator, City Council and various boards and commissions.  Attend City Council meetings, assists in preparing minutes, maintaining files, etc.  Assist the Administrative Department and performs a variety of other clerical and general administrative activities.  This position will transition to the Municipal Clerk/Business License Administrator upon retirement of the current employee.

Benefits:  Paid Annual and Sick Leave
                 10 paid holidays per year
                 Access to FREE acute medical care for employee's, their spouse and children under the age of 26.
                 PEBA Retirement
                 401K and 457 Retirement Plan Options
                 Comprehensive Medical, Dental and Vision Plans
                 Life Insurance
                 Medical Flexible Spending Plan 

Examples of Duties / Knowledge & Skills

Duties as Municipal Clerk 
Prepares and distributes agendas and ordinances for regular and special City council meetings. 
Oversees or performs an accurate recording of the Council meetings, including preparation of the minutes in proper legislative terminology.   Records, indexes and files minutes for the public record.  Distributes information as requested.
Maintains City code in current, up-to-date status by filing ordinances and resolutions of the council and overseeing the codification of ordinances annually into the municipal code.
Administers oath of office to public officials.
Performs Notary Public function for office.
Organizes and manages the City’s liability reporting and insurance administration.  Accepts claims for damages and other legal papers served on the City.
Processes titles, registrations, and licenses for all City vehicles, and performs inventory on vehicles annually
 
Duties as Business License Administrator 
Serves as City Business License Administrator, with responsibility for enforcement of the Business License Ordinance.
Provides supervision to Business License Inspector and Business License Clerk.
 
Records Manager 
Serves as custodian of official City records and public documents such as annexations, titles, leases, insurance, petitions, and franchises; performs certification and recording for the City as required on legal documents and other records requiring such certification.
Seals and attests by signature to ordinances, resolutions, contracts, easements, deeds, bonds or other documents requiring city certification; catalogs and files all city records.  
Ensures that all records in the Records Center have retention schedules and are catalogued. Responsible for the efficient operation of the City’s Records Center.
 
Other
Assists county election commission in preparation of city elections, receive candidates to file for office, places legal ads, and tally votes.
Reviews reports related to general liability incidents.  Files insurance reports with appropriate company. 
Reviews and answers official correspondence.  Prepares a variety of studies, surveys, reports and related information for decision-making purposes.
Communicates official plans, policies and procedures to staff and the general public; provides public records and information to citizens, civic groups, the media and other agencies as requested.
Assures that assigned functions are performed within budget.   Reduces cost where possible.   Monitors revenues and expenditures in assigned function to ensure sound fiscal control.  Prepares annual budget requests.  Ensures effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
Operates a variety of equipment and machinery including personal computer, printer, 10-key calculator, phone; copy machine, fax machine, audio recorder, sorting machines, tabulating machines, etc.
Uses a variety of computer software including word processing, spreadsheet, and data base software.
 
Additional Job Functions
May act as Municipal Clerk in their absence.
Attends seminars and workshops related to City Clerks' duties and responsibilities.
Types Council Members and Mayor's correspondence. Makes reservations and travel arrangements for meetings, seminars, and conventions.
Assists in the preparation of ordinances and resolutions as directed.
Performs other related duties as required.
Fills in for other positions within the department.

Minimum qualifications & Requirements:

Requires an Associate’s degree in Business Administration, or a closely related field, a Bachelor’s degree in Business Administration or Public Administration is preferred; and three (3) years of related municipal clerk experience; or any equivalent combination of education, training, and experience, which provides the required knowledge, skills, and abilities. Must have Notary Public certification within six months. Must have or be able to obtain Municipal Clerk certification. Must have a valid South Carolina driver’s license or be able to obtain one.