Posted: 05-May-23
Location: Canada
Type: Full Time
Salary Details:
Preferred Education:
Internal Number: 123342
Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees. These include competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.
Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information at City of Winnipeg Benefits. We take pride in fostering a respectful, diverse, safe, and healthy workplace where our employees can thrive and achieve their full potential.
Flexible work arrangements, which may include flexible hours, remote work, or a hybrid of remote work may be available; subject to review and approval. Please note that Employees who are approved to work remotely are responsible for and must demonstrate that they are available to return to their Designated Work Location and/or other work location to attend meetings or attend other tasks that occur in person.
The City is committed to attracting and retaining a diverse skilled workforce that is representative and reflective of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City; Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers are encouraged to self-declare.
Requests for Reasonable Accommodation will be accepted during the hiring process.
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As the City Clerk, you will:
- Provide leadership and direction for the expansion and progression of processes and practices under City Clerks jurisdiction.
- Develop and set direction of the City Clerks department and overall operations.
- Formulate, recommend and implement plans required to meet current and future service requirements.
- Bring forward administrative reports for issues related to City Clerk’s Department operations to the Governance Committee, who acts as liaison to Executive Policy Committee on issues related to City Clerk’s Department operations.
- Provide leadership for the Department, including development and implementation of strategic goals, action plans, service delivery and measuring performance of staff.
- Develop innovative initiatives for Department operations to support department staff and elected officials.
- Explore and develop new lines of business, identify emerging trends and recommend changes in systems and processes for the department that improve service to the public, department staff and elected officials.
- Develop strategic planning for the department and present plans for approval to Executive Policy Committee and Council as required by City By-laws or other legislation.
- Align departmental plans as approved by EPC to the Mayor’s Office and Council priorities. Lead the resolution of issues that impact Citywide and Provincial plans such as OurWinnipeg.
- Work with external partners and business contacts to ensure the successful future operation of the department and to ensure City Clerk’s programs are meeting the needs of the public, our community and the City’s long term goals.
- Participate in Citywide initiatives for core internal services in IT, Finance, HR and other departments as needed.
- Work with the community, Council and the City’s Statutory Offices / Department Heads to ensure that City Clerk’s department plans meet the needs of citizens today and for the future.
- Manage meetings, minutes and the proper execution of all Council, committee, sub-committee and Council directed committees.
- Manage the Decision-Making Information Service, including the production of agenda, minutes, Hansard, video recording, remote participation of delegates and other systems, including the open data records of EPC, committee and Council votes.
- Work with the Integrity Commissioner to undertake application of the Council Code of Conduct By-law, Lobbyist Registry and the Municipal Council Conflict of Interest Act. This includes ensuring statutory responsibilities are met and the provision of advice and direct service is provided to Members of Council and citizens.
- Act as Senior Election Officer for the City and School Divisions, with statutory responsibility for delivery of elections under the Municipal Councils and School Boards Election Act, ensuring voting opportunities for all citizens of Winnipeg, registration and advice to candidates, hiring and training of 2,000+ election workers.
- Direct the preparation, submission, implementation and control of annual operational and capital budgets of the City Clerk’s Department, Council and Museums, this includes helping to manage the annual operating grant process.
- Manage a budget of approximately $15 million dollars annually
- Ensure maintenance and safekeeping of the City Archives and provides Corporate Records Management services to all departments.
- Co-ordinate the Freedom of Information and Protection of Privacy Act (FIPPA) Programs, ensuring delivery of FIPPA request services and Privacy services to all departments
- Management of Civic By-laws and Policies, including signing all by-laws approved by City Council.
- Statutory responsibility as per the City of Winnipeg Charter. As one the City’s two signing officers, along with the Mayor, responsible for reviewing, signing, and authorizing contracts binding the City of Winnipeg.
Your education and qualifications include:
- Bachelor’s Degree in Business Administration, Public Administration, Political Science, Public Policy or a related field.
- A secondary degree or Master’s degree would be an asset.
- A minimum of 10 years of progressively responsible government or public service-related experience with includes experience in a Clerk’s setting.
- 10 – 15 years of experience working in a senior management capacity.
- Comprehensive leadership and management experience including strong negotiation and collaboration skills, preferably in the public sector.
- Experience with strategic planning at a senior level and determining and setting priorities based on organization mandates and initiatives.
- Demonstrated track record of achieving results and improving operational performance.
- Thorough knowledge of relevant legislation, by-laws and Council policy.
- Demonstrated sound judgment, decision-making and problem solving skills in the face of ambiguity and under pressure.
- Experience in the preparation, effective management and execution of operational and capital budgets and strategic plans.
- Demonstrated ability to develop and maintain effective working relationships with a wide variety of community leaders, advisory boards, union officials, subordinates and the general public.
- Demonstrated knowledge of the Civic structure, Council and its Committees.
- Demonstrated knowledge of the municipal decision-making process and procedures.
- Demonstrated ability to communicate effectively, both orally and in writing.
