Posted: 11-Sep-23
Location: Rocklin, California
Type: Full Time
Salary: $98,500 - $135,800 annually
Categories:
Salary Details:
Preferred Education:
CITY CLERK
$98,514 - $135,802 annually
The City Clerk is a senior management position with full responsibility for the City Clerk’s Office and providing staff services and policy assistance to the City Manager and City Council. The City Clerk performs specialized duties that require a thorough knowledge of governmental policies and procedures relating to agendas, elections, resolutions, ordinances, contractual bids and other legal matters.
This position reports to the City Manager and supervises the Deputy City Clerk. The position is a member of the Senior Leadership Team and serves with other directors in cross-departmental initiatives as assigned.
The role of City Clerk requires precision, political acumen and diplomacy to manage agendas to maximize the efficiency of the City Council, to conduct fair and compliant elections, and to support the goals of the City in serving the citizens of Rocklin.
CITY CLERK: PRIMARY RESPONSIBILITIES
- Ensures the availability and staffing of the City Clerk’s Office to handle Public Records Act requests by adhering to records management protocols to promote efficient customer service to citizens and business leaders. This includes:
- Development of goals, objectives, and measurement for service delivery
- Training staff in the methods of service delivery
- Agenda and meeting packet preparation and distribution including posting notices in accordance with applicable laws, providing staff and policy assistance to the City Council and City Manager, and attending meetings (currently Tuesday evenings) and preparing meeting minutes
- Development or modification of City policies to maintain legal compliance, technological efficiency and efficient service delivery
- Supervises and conducts municipal elections, receives petitions relating to citizen initiatives, referendums or recalls; ensures that statements of economic interests are filed in compliance with the State Fair Political Practices Commission
For the full City Clerk Job Description, please click HERE.
Ideal Candidate Profile
- Have the ability to effectively manage multiple projects and priorities.
- Demonstrate the ability to analyze interpret, and effectively identify and solve problems; make informed decisions, and successfully addresses complex organizational challenges.
- Create and maintain an environment where ideas are fostered and nurtured.
- Provide/implement creative solutions and provide direction by clearly and effectively setting courses of action.
- Manage the City Clerk operations with prudent oversight of programs, budgets, and personnel.
- Be an outstanding communicator with exceptional interpersonal, analytical, written and verbal communication and presentation skills; handle sensitive and political situations with tact and diplomacy.
- Be a strategic thinker and bring creative solutions while being an adept problem solver.
- Be a solutions-oriented professional with high integrity and the ability to build trust and influence positive, mutually beneficial outcomes with stakeholders.
- Pursue internal process improvement strategies within the department.
- Demonstrate emotional intelligence in order to appropriately adjust his/her communication style to be effective and influential; and possess the ability to work collaboratively with various stakeholders in order to identify solutions in the best interest of the City.
- Value technology and leverage existing and new technology to achieve efficiency.
Opportunity
In addition to oversight of the City Clerk’s Office, the new City Clerk will have an opportunity to lead or participate in the following upcoming projects:
- Upgrade of the City’s enterprise records management system to a system that is user-friendly for both City staff and the public.
- Fully implement the City’s agenda management software, improve templates, workflows and other processes to increase efficiencies and enhance user experience.
- Improve the customer support provided to City Councilmembers.
- Work with the City Manager to identify gaps in the City Clerk’s Office service delivery model and implement needed processes and programs.
COMPENSATION & BENEFITS
The annual salary range for the City Clerk is $98,514 - $135,802. Actual salary will be dependent on the experience and qualifications of the successful candidate. In addition to the competitive salary, the City offers an attractive benefits package.
Medical
A variety of plans are offered through CalPERS. The City contributes up to $1,200/mo. to active employees, and the employee pays the difference.
Retiree Medical
The City contributes up to $1,200/mo. For post-retirement medical insurance premium costs.
Cafeteria Plan
The City provides a $150 per month credit for any benefit covered under the Cafeteria plan.
Dental & Vision
City-paid for active employee and dependents.
Health Coverage Reduction Incentive
Employees who waive medical coverage may be eligible to receive pay of $225-250 per month.
Paid Time Off
- Management Leave: 80 hours per fiscal year
- Vacation: 20 days first year, progresses to up to 27 days based upon years of service
- Holidays: 10 paid holidays per year
- Sick Leave: 12 days per year
Retirement
CalPERS Pension (in accordance with Public Employees’ Retirement Law)
- Classic – 2%@55
- PEPRA – 2%@62
Insurance
Life Insurance and AD&D: City-paid $200,000
Deferred Compensation
Rocklin offers optional programs for employee participation – 457 and/or 401(a) plans.
Flexible Work Schedules
This position may be eligible for a 9/80 schedule with every other Friday off. The position also may be eligible for telework up to two days per week (Telework program is currently in pilot phase.)
EDUCATION AND EXPERIENCE
Possession of a bachelor’s degree from an accredited four-year college or university with major coursework in public administration, business administration, or a closely related field;
AND
Four (4) years of increasingly responsible experience performing a variety of complex administrative support duties in a City Clerk’s Office or related organization. One (1) year of supervisory responsibility is highly desirable.
Licenses and Certifications
- Possession of Certified Municipal Clerk (CMC) designation from the International Institute of Municipal Clerks is required within two (2) years of the date of appointment.
- Possession of a Notary Public of the State of California certification is required within twelve (12) months of the date of appointment.
- Possession of, or ability to obtain and maintain, a valid California Class C Driver License and a satisfactory driving record is required. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis.
HOW TO APPLY:
Candidates are encouraged to apply promptly as the first review of submissions will be conducted on:
September 20
Highly qualified candidates who submit after this date will be added into the selection process as time allows. For best consideration, candidates should apply by September 20.
Please email your resume and cover letter to apply@solutions-mrg.com with “ROCKLIN CLERK” in the subject line to be considered.
This is a highly confidential process. Professional references will be contacted later in the process after mutual interest has been established.
If you have questions or would like to discuss this opportunity in more detail, please contact Christi Mansel at cmansel@solutions-mrg.com or (530) 218-1597. Confidential inquiries are welcomed.
The City of Rocklin is an Equal Opportunity Employer
and encourages applicants from diverse
backgrounds to apply.
